With this data protection declaration, we inform you as the responsible party about the type, scope and purpose of the processing of your personal data within our online offer and the associated services.
I. Contact details of the controller
Responsible for processing:
Ruth Baumgarte Art Foundation
33602 Bielefeld, Germany
Phone: +49 (0)521. 560 31 11
Fax: +49 (0)521. 560 31 25
This data protection declaration is based on terms used by the European Directive and Ordinance Maker when adopting the General Data Protection Regulation (DSGVO). To ensure that this statement is understandable, we explain the terms used in advance. Insofar as you find references to legal regulations below without exact specification of the respective law name, the DSGVO is meant.
1. Personal data
"Personal data" means any information relating to an identified or identifiable natural person (hereinafter "data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
"Controller" means the natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for by Union or Member State law.
"Processing" means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
4. Third party
"Third party" means a natural or legal person, public authority, agency or other body other than the data subject, the controller, the processor and the persons authorized to process the personal data under the direct responsibility of the controller or the processor.
"Consent" means any freely given specific, informed and unambiguous indication of the data subject's wishes in the form of a statement or other unambiguous affirmative act by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.
"Profiling" means any type of automated processing of personal data that consists of using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person's job performance, economic situation, health, personal preferences, interests, reliability, behavior, location or change of location.
III. Nature and extent of the processing of personal data
As a matter of principle, we only process your personal data insofar as this is necessary to provide this website and our services. The processing of data only takes place if it is permitted by legal regulations. If you give your consent, processing beyond this is also possible.
1. Visiting our website
When you visit our website, the browser you use automatically sends information to our website server. The following information is temporarily stored in log files:
- Date and time of access to the website,
- Your Internet protocol address (IP address),
- Internet service provider of the accessing system,
- Type of browser used and the operating system,
- Websites from which you have accessed our website,
- Websites that are accessed by your system via our website.
The legal basis for the storage of the data and log files is Art. 6 para. 1 p. 1 lit. f DSGVO.
The data is processed to ensure the functionality of our website. In addition, the data serves the technical optimization of the website as well as the security and stability of our information technology systems. We do not use this data for marketing purposes or to draw conclusions about your person.
The personal data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. When data is stored in log files, the data is deleted after seven days at the latest. If storage is extended beyond this, your IP address will be deleted or alienated.
The processing of this data in log files is essential for the provision of the website. This means that you have no right of objection here.
When you visit our website, we process further personal data by using certain analysis services. You can find more detailed explanations of this under point IV. of this declaration.
If you contact us (e.g. by e-mail, contact form, telephone or social media), your personal data will be processed to handle the contact request and its processing. The legal basis for this processing of the transmitted data is Art. 6 para. 1 p. 1 lit. b DSGVO. We delete this data as soon as it is no longer required to achieve the purpose for which it was collected; i.e. regularly when the respective conversation with you has ended. The conversation is ended when the facts concerned have been finally clarified. Otherwise, the statutory retention periods apply. This data is not passed on to third parties.
a. Subscribe newsletter
On our website you can subscribe to a free newsletter at any time, i.e. consent to receive the newsletter.
You can order our newsletter using the double opt-in procedure. This procedure consists of the fact that after the registration you will receive an e-mail with which we ask you to confirm your registration. This step is necessary so that no one can register with a foreign e-mail address. We log this registration in order to prove the registration process in accordance with legal requirements and to prevent misuse. For this purpose, we process the registration and confirmation time and your IP address. In addition, your personal data from the input mask is transmitted to us during registration. To order the newsletter, it is sufficient to enter an e-mail address. Optionally, you can enter your first and last name as well as your title. This information is necessary to address you personally with the newsletter.
Your personal data will be stored as long as you have subscribed to the newsletter. This data will not be passed on to third parties and will only be used for sending the newsletter. However, we reserve the right to use professional service providers for the dispatch and administration of our newsletter. The service providers used for these purposes may also receive your data, but only if and insofar as they guarantee compliance with the legal requirements of the GDPR as a processor and have concluded a data processing agreement with us.
If you have consented, we will use your e-mail address to send you our newsletter on a regular basis. The legal basis is Art. 6 para. 1 p. 1 lit. a DSGVO.
b. Unsubscribe newsletter
You can unsubscribe from our newsletter at any time and thus revoke your consent to receive the newsletter. You can unsubscribe from the newsletter via a link at the end of each newsletter. Alternatively, you can send your unsubscribe request by e-mail to the contact details provided above under point II.
IV. Analytics services: cookies and tracking
We use so-called cookies on our website. These are small text files that are automatically stored in the internet browser or by the internet browser on your end device (e.g. computer, tablet, smartphone, etc.) when you visit our website. These cookies contain characteristic character strings that enable unique identification of the Internet browser when you return to the website.
You can prevent the setting of cookies by our website at any time by means of an appropriate setting of the Internet browser used and thus permanently object to the setting of cookies. Furthermore, cookies that have already been set can be deleted at any time via an Internet browser or other software programs. This is possible in all common Internet browsers. If you deactivate the setting of cookies in the Internet browser used, not all functions of our website may be fully usable.
2. Google Analytics
We use Google Analytics, a web analytics service provided by Google Inc. (1600 Amphitheatre Parkway Mountain View, CA 94043, USA; hereinafter "Google"). Google has submitted to the EU-US Privacy Shield Framework (see also www.privacyshield.gov/participant.
Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States.
In the event that IP anonymization is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there; in this case, Google has submitted to the aforementioned EU-US Privacy Shield Framework. On our behalf, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other data from Goo
On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing us with other services relating to website activity. We, in turn, use this data to analyze the use of our website - anonymously, of course - and to optimize it.
The legal basis for the use of Google Analytics is Art. 6 para. 1 lit. f DSGVO.
Further information on data protection in connection with Google Analytics can be found, for example, in the Google Analytics Help at the following link: support.google.com/analytics/answer/6004245.
3. Sonstige Google Marketing-Services
We use additional marketing and remarketing services of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States - hereinafter referred to as "Google Marketing Services" and Google Inc. as "Google" - to optimize our advertisements and marketing measures. The Google Marketing Services enable the display of such advertisements that are tailored to the visitors of the website and potentially correspond to their interests. For this purpose, when visiting our website and other websites on which Google Marketing Services are active, embedded (invisible) graphics are called up or other code is called up - hereinafter also referred to collectively as "web beacons". Based on this, a cookie is then set on your end device. The cookies may originate from various domains, including google.com, googlesyndication.com, googleadservices.com, admeld.com, doubleclick.net or invitemedia.com. They store which websites the user visits, which content he is interested in and which offers he has clicked on. Technical information on the browser and operating system, referring websites, visiting times, other information on the use of the website and the user's IP address are also recorded. The aforementioned information can also be linked on the part of Google with comparable information from other sources, which is why the user can be shown advertisements tailored to his interests when subsequently visiting other websites. However, the IP address is truncated within member states of the European Union or in other contracting states to the Agreement on the European Economic Area and only in exceptional cases is transferred in full to a Google server in the USA, where it is also truncated. In no case will the IP address be merged with your data within other Google offers. The data of the users and thus also your data are processed within the scope of the Google marketing services without exception pseudonymously. This means that Google does not store and process the name or other personal data of users. Instead, the relevant data is only managed within pseudonymous user profiles. The allocation thus only takes place at the level of the respective owner of the cookies and independently of a specifically identified person. Other arrangements only apply if the respective user has expressly permitted Google to process his or her data without pseudonymization. The information collected by Google Marketing Services about users is transmitted to Google and stored on Google's servers in the USA. In this respect, Google has submitted to the EU-US Privacy Shield Framework.
The legal basis for the use of Google marketing services is Art. 6 para. 1 lit. f DSGVO. We have a legitimate interest in optimizing our advertising and marketing measures. If you wish to object to interest-based advertising by Google marketing services, please use the options provided by Google (settings and opt-out) at www.google.com/ads/preferences.
4. Our offerings on social media and integration of other third-party services
We are also represented with content on social networks and other virtual platforms in order to communicate with customers, interested parties and users there and to present our services to them. When calling up these networks and virtual platforms, their terms and conditions and, above all, their data protection principles apply. This must be observed in particular if you call up our appearances on social networks and other platforms by clicking on corresponding links on our website. They are only integrated on our website by simple links, which is why no data is transferred there until you click on the respective link.
In addition, we use offers from third-party providers within our website to optimize our Internet presence, in order to integrate their content and services, namely e.g. videos or fonts into our website (hereinafter uniformly referred to as "services"). This integration requires that the providers of these services process your IP address. Because this cannot be prevented technically, the processing of the IP address is thus necessary for the use and realization of the Services. We always strive to use only those services whose respective providers process the IP address only for the direct provision of the services. Third-party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. Through the "web beacons" various information, e.g. the visit to our website can be examined and evaluated. In pseudonymized form, information can also be stored in cookies on your terminal device, whereby technical information about your browser and operating system used, linked web pages, time of visit and other information about the use of our website can be processed. The legal basis for this processing of the transmitted data is Art. 6 para. 1 lit. f DSGVO. The services used, if any, are:
Integration of videos of the provider Vimeo, LLC with headquarters at 555 West 18th Street, New York, New York 10011, hereinafter "Vimeo". Vimeo has submitted to the EU-US Privacy Shield Framework. On some of our pages, we use plugins of the provider Vimeo. When you call up the pages of our website that are provided with such a plugin, a connection to the Vimeo servers is established and the plugin is displayed. This transmits to the Vimeo server which of our Internet pages you have visited. If you are logged in as a member of Vimeo, Vimeo assigns this information to your personal user account. When using the plugin, such as clicking on the start button of a video, this information is also assigned to your user account. You can prevent this assignment by logging out of your Vimeo user account before using our website and deleting the corresponding cookies from Vimeo.
V. Ihre Rechte als betroffene Person
If your personal data is processed, you are a data subject within the meaning of the GDPR. You are thus entitled to the following rights vis-à-vis us, i.e. vis-à-vis the controller:
1. Right to information
As a data subject, you have the right to request confirmation from the controller as to whether personal data concerning you is being processed; if this is the case, you have the right to obtain information about this personal data (Art. 15 DSGVO). You may request information about the following:
a. the purposes for which the personal data are processed;
b. the categories of personal data which are processed;
c. the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
d. if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
e. the existence of a right to rectification or erasure of personal data concerning you or to restriction of processing by the controller or a right to object to such processing;
f. the existence of a right of appeal to a supervisory authority;
g. if the personal data are not collected from the data subject, any available information about the origin of the data;
h. the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) and - at least in these cases - meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.
Furthermore, you have the right to request information about whether the personal data concerning you are transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 DSGVO in connection with the transfer.
2. Right to rectification
As a data subject, you have the right to obtain from the controller the rectification of inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data - also by means of a supplementary declaration (Art. 16 GDPR).
3. Right to deletion
As a data subject, you generally have the right to request that the controller delete personal data concerning you without undue delay, provided that one of the following reasons applies:
a. The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
b. The data subject revokes the consent on which the processing was based pursuant to Article 6 (1) (a) or Article 9 (2) (a) and there is no other legal basis for the processing.
c. The data subject objects to the processing pursuant to Art. 21 (1) and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Art. 21 (2).
d. The personal data have been processed unlawfully.
e. The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
f. The personal data has been collected in relation to information society services offered in accordance with Article 8(1).
If the controller has made the personal data concerning you public and is obliged to erase it on the basis of the aforementioned grounds, it shall take reasonable steps, including technical measures, taking into account the available technology and the cost of implementation, to inform data controllers which process the personal data that a data subject has requested that they erase all links to or copies or replications of such personal data.
This right to erasure shall not apply to the extent that the processing is necessary
a. for the exercise of the right to freedom of expression and information;
b. for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
c. for reasons of public interest in the area of public health pursuant to Article 9(2)(h) and (i) and Article 9(3);
d. for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1), where the right referred to in paragraph 1 is likely to render impossible or seriously prejudice the achievement of the purposes of such processing; or
e. for the establishment, exercise or defense of legal claims.
4. Right to restriction of processing
You have the right to request the controller to restrict processing if one of the following conditions is met:
a. the accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data,
b. the processing is unlawful and the data subject objects to the erasure of the personal data and requests instead the restriction of the use of the personal data;
c. the controller no longer needs the personal data for the purposes of the processing, but the data subject needs it for the establishment, exercise or defense of legal claims; or
d. the data subject has objected to the processing pursuant to Article 21(1), as long as it is not yet established whether the legitimate grounds of the controller override those of the data subject.
Where processing has been restricted, such personal data may be processed - apart from being stored - only with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or a Member State.
If you have obtained the restriction of processing, you will be informed by the controller before the restriction is lifted.
5. Right to object
As a data subject, you have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Article 6(1)(e) or (f) DSGVO. This also applies to profiling based on these provisions.
The controller shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the assertion, exercise or defense of legal claims.
If the controller processes personal data for the purposes of direct marketing, you have the right to object at any time to processing of personal data for such marketing. This also applies to profiling, insofar as it is related to such direct marketing. If you object to the controller to the processing for direct marketing purposes, the controller will no longer process the personal data for these purposes.
If you wish to exercise your right to object, it is sufficient to send a message to our data protection officer(s) (for contact details, see Section II).
Furthermore, in connection with the use of information society services, notwithstanding Directive 2002/58/EC, you have the possibility to exercise your right to object by means of automated procedures using technical specifications.
6. Right to revoke consent under data protection law
You have the right to revoke your declaration of consent under data protection law at any time with effect for the future. The revocation does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.
7. Right to be informed
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you has been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right against the controller to be informed about these recipients.
8. Right to data portability
You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. In addition, you have the right to transfer this data to another controller without hindrance from the controller to whom the personal data was provided, provided that
a. the processing is based on consent pursuant to Article 6(1)(a) or Article 9(2)(a) or on a contract pursuant to Article 6(1)(b); and
b. the processing is carried out with the aid of automated procedures.
When exercising this right, you further have the right to obtain that the personal data be transferred directly from one controller to another controller, insofar as this is technically feasible.
You do not have the right to data portability if the processing of the data is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
9. Automatic decision in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you.
This does not apply if the decision
a. is necessary for the conclusion or performance of a contract between the data subject and the controller,
b. is permissible on the basis of legal provisions of the Union or the Member States to which the controller is subject, and these legal provisions contain appropriate measures to safeguard the rights and freedoms as well as the legitimate interests of the data subject; or
c. is done with your explicit consent.
In the cases mentioned in (a.) and (b.) above, the controller shall take reasonable steps to safeguard the data subject's rights and freedoms and legitimate interests, which include at least the right to obtain the intervention of a data subject on the part of the controller, to express his or her point of view and contest the decision.
10. Right to appeal
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if the data subject considers that the processing of personal data relating to you infringes this Regulation.
The supervisory authority to which the complaint has been lodged shall inform you, as the complainant, of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.
VI. Data security
We use technical and organizational measures to ensure the most complete protection of your personal data. Within our website, we use the widespread SSL procedure (Secure Socket Layer) for encryption in connection with the highest encryption level supported by your browser. This is usually a 256-bit encryption. You can tell whether an individual page of our website is encrypted by the closed key or lock symbol in the status bar of your browser. Regardless of encryption, Internet-based data transmissions can always have security vulnerabilities, so no one can guarantee absolute protection. For this reason, you are free to transmit personal data to us in alternative ways, for example by mail, fax or telephone.